Sharing Power BI Reports with External Users the Right Way!

Learn the right way to share Power BI reports with external users while keeping your data secure. In this video, I walk you through the proper steps for securely sharing reports with users outside your organisation. We cover what it means to be an external user, how guest access works in Entra ID, and the critical settings you need to configure in the Microsoft Fabric Admin Portal. I also demonstrate the impact of sensitivity labels and encryption on external sharing, using a practical example. 💡 What You’ll Learn: Who counts as an external user in Power BI How to enable and manage guest access via Entra ID Required admin settings in Microsoft Fabric How sensitivity labels and encryption affect external sharing Best practices for securing shared reports 🌐 Related blog coming soon. 📙 Purchase my book, "Expert Data Modeling with Power BI, 2nd Edition" from here: https://amzn.to/437WI1L 🌐 Visit my blog: https://biinsight.com/ ✅ Follow me on LinkedIn: https://linkedin.com/in/bakhshi ✅ X (Twitter): https://x.com/_SoheilBakhshi ✅ BlueSky: https://bsky.app/profile/biinsight.com 🔗 Useful links: ➡️ Share reports with external users in Power BI: https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-reports?WT.mc_id=DP-MVP-5003466 ➡️ Configure guest access in Entra ID: https://learn.microsoft.com/en-us/entra/external-id/external-identities-overview?WT.mc_id=DP-MVP-5003466 ➡️ Microsoft Fabric Admin Portal settings: https://learn.microsoft.com/en-us/fabric/admin/tenant-settings-index?WT.mc_id=DP-MVP-5003466 ➡️ Microsoft Purview Information Protection in Power BI: https://learn.microsoft.com/en-us/power-bi/enterprise/service-security-sensitivity-label-overview?WT.mc_id=DP-MVP-5003466 Chapters: 00:00 - Channel trailer 00:21 - Introduction 01:07 - Requirements 02:20 - Terminologies 04:29 - Roles 05:16 - Processes 06:16 - Scenario 07:53 - Fabric Admin Portal Configuration 11:59 - Inviting External Users as Guest 14:48 - Report Sharing with Guest Users 18:21 - Reports with Purview Sensitivity Labels and Access Control 20:49 - Refining Configurations in Fabric Admin Portal 23:25 - Conclusion and wrap up Song: Moth Music by: CreatorMix.com #PowerBI #PowerBIReports #PowerBISharing #PowerBIDocumentation #PowerBISecurity #MicrosoftFabric #PowerBIGovernance #PowerBIAccessControl #PowerBIAdmin #DataSecurity #InformationProtection #MicrosoftPurview #SensitivityLabels #RowLevelSecurity #ObjectLevelSecurity #ExternalSharing #GuestAccess #EntraID #SecureCollaboration