How to Set Up GTD in Trello | Step-by-Step Guide for Getting Things Done

GTD Setup in Trello | Organize Your Productivity System In this video, I walk you through how to set up a Getting Things Done® (GTD®) system using Trello, the popular project management and task-tracking tool. Whether you’re new to GTD or looking to refine your existing system, you’ll learn how to structure your Trello boards to align with the GTD workflow: Capture, Clarify, Organize, Reflect, and Engage. ✅ Learn how to: - Set up a GTD-friendly board structure - Manage your In-Tray, Actions, Projects, and Someday/Maybe lists - Use Trello features like labels, checklists, and due dates to stay focused - Perform Weekly Reviews directly within Trello 📌 Resources If you'd like access to the (very simple) board templates I created as part of this demo, you can join Personal Productivity Club's Trello user group and find the links in there: https://www.personalproductivity.club/share/u58_LprQSGAiB3Ux?utm_source=manual This setup is perfect for professionals, entrepreneurs, and productivity enthusiasts looking to bring clarity and calm to their task management. 0:00 Introduction to GTD in Trello 1:05 Setting Up Your GTD Board in Trello 2:30 Organizing Projects with Separate Boards 3:36 Creating GTD Lists: Inbox, Next Actions & More 5:02 Processing Captured Tasks (Open Loops) 6:06 How to Move Tasks Through the GTD Workflow 7:13 Using the Next Actions List 8:40 Filtering, Labels & Color Coding in Trello 11:34 Setting Up Your Weekly Review Board 13:17 Managing Projects & Someday/Maybe Lists 14:45 Creating Project Goals & Linked Cards 18:17 Using Work-In-Progress Limits 23:35 Automating GTD with Trello Rules 30:29 Scheduling Weekly Reviews & Notifications 💬 Have questions or want to share your setup? Leave a comment below! 🔔 Don’t forget to subscribe for more videos on productivity, digital tools, and GTD.